ATIO E-STAMP SERVICE

The E-Stamp Service is in Test Mode.

Using the ATIO stamp sets you apart from those who do not have the reserved title of “Certified Translator.” 

Clients can avoid the need for a commissioner of oaths or a notary because, in most cases, the ATIO stamp on a document is enough to certify your professionalism and competence.

You must be an ATIO Certified Translator to use this service.

Certified Members who are Retired or who quit the association will not have access to this service.

The E-Stamp Service is in Test Mode.

At this time, Members chosen to test the e-stamp must avoid using the system for official business.
After tests are complete, all data will be wiped, including verification codes.

Once the system opens, certified members will be notified by email.

User Guide - The Digital Stamp

The Digital Stamp – Upload, stamp and confirm

ATIO is glad to offer digital stamps to our Certified Translators wherever they are in the world – whether it’s an office or a beach. The procedure is safe, trustworthy and guarantees to the client, a consulate, or the government, that the stamp is authenticated by ATIO. Certified documents can be verified at verify.atio.on.ca 

ATIO certified translators have a streamlined process to digitally stamp packages for their clients.

Warning: Digitally signed files cannot be combined with the E-stamp, neither before nor after using the system.

Step 1: Start

  1. You must have two files: the Source and the Translation.
    • If you must sign the file to be submitted, add your signature to the document before you begin.
  2. Choose the language combination that you translated from the drop-down in the blue box and click Confirm.
  3. Read the pop-up regarding terms of use.

Step 2: Upload

Note: The system supports the following formats: .pdf, .doc, .docx, .docm, .odt, .jpg, .jpeg, .png. However, if security is important to you, convert your files to PDF format before using this system.

  1. Upload the source A preview will show on the right of the screen.
  2. Upload the translated document.
  3. Write a description of the source document(s) that includes the type of source document and the person to whom the document belongs.

These documents will be merged into a single package in PDF format.

Step 3: Stamp

  • Choose
    1. “Stamp first page only”
    2. or “stamp every page.”
      • On all following pages, move the stamp to avoid blocking any content.

If you choose to stamp every page, you may need to move the stamps to ensure they are not blocking any content on the page. You cannot move the stamp on the Declaration page.

Step 4: Declaration Customization

  1. Choose:
    • “No Customization” (ATIO logo, no contact information).
    • Or “+New” (editable personalized declaration, create more than one):
        • Give it a Name so you can use it later.
        • Choose a logo (None, ATIO, or personal).
        • Contact Information (letterhead).
        • Credential Info (Default: Name and title):
          1. Members are not permitted to include candidate or skill information.
  2. Click Start Digital Stamping Process

Step 5: Stamp OR Confirm

  1. If you chose “stamp declaration (first page only)”:
    • Confirm you want to apply your digital stamp.
    • Review the preview document. You can go back and make corrections from here. Do not try to print or download at this step.
    • Click Confirm Stamp.
  2. If you chose “stamp every page:”
    • You are prompted to make sure the stamps are visible and not blocking any text.
    • Make sure the stamp appears on every page. If not, click Back, then click Start Digital Stamping again.
    • Review the preview document. You can go back and make corrections from here. Do not print or download at this step.
    • Click Continue.
    • Review the preview document. You can go back and make corrections from here. Do not try to print or download at this step.
  3. If there are no errors, you will be prompted to save the file in your preferred location.
    • You may now print or email the file.
    • Do not save or scan the file. If you must sign the document with your initials, do so before using the e-stamp system.
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Frequently Asked Questions

Is this secure?

Yes, documents are encrypted in X 509 PDF-A format. Specifically, we use SHA-256 as our digest algorithm and RSA for encryption. If anyone else modifies your document, the stamp will no longer be valid.

Do I have to worry about anyone seeing the content of the documents that I’m stamping?

All the stamping of documents is done on your computer. The only thing that is uploaded to our servers is a token that uniquely identifies your document but has no information about the document’s content. There is one notable exception which is that documents that are uploaded in a format other than PDF are sent to a third party for conversion. If confidentiality is important to you, you should convert the documents to PDF before applying the digital stamp.

Do candidates for certification have access to the digital stamp?

No.

What is the maximum file size supported by the digital stamping wizard?

We do not have a specific maximum file size. The maximum file size is dependent on your device and browser. For example, modern versions of Chrome have a limit of 2 GB.

What information should the translation title include?

The specific type of document (e.g. Vaccination Certificate) and the person you’re doing it for.

E.g. Birth Certificate for Lou McKinley

Should I choose "Stamp declaration (first page)" or "Stamp every page"?

Some translators prefer to only stamp the first page to save time, but it’s totally up to you.

What should I do if I’m having trouble uploading a document?

Check that the file is not password protected. If it is, you will need to remove the password before uploading it. Try saving the file in a different format. If you are still having trouble uploading the document, please contact us and we will help you.

Do you support documents that are not in PDF format?

Yes, we support the following formats: .pdf, .doc, .docx, .docm, .odt, .jpg, .jpeg, .png. If you have a document in another format, you can upload it and we will convert it to a PDF.

Can I apply my digital stamp to documents that are not in a language that I am certified to translate?

No, you can only apply the stamp to documents that are in a language that you are certified to translate, in accordance with the ATIO Bylaws and Code of Ethics.

Can I add my stamp to documents that I did not translate myself?

No, you can only add your stamp to documents that you translated yourself.

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